# ProcIndex: AI accounting agents for construction and manufacturing

> AI agents that run accounts payable, vendor inquiries, accounts receivable, and reconciliation inside the ERP, under the finance team’s own approval and matching policies.

- Canonical page: https://procindex.com/

ProcIndex builds AI accounting agents for construction and manufacturing finance teams. The agents work inside the ERP, which stays the system of record, under the customer’s own approval and matching rules. ProcIndex currently connects to NetSuite, Sage Intacct, and QuickBooks.

ProcIndex processed 98.1% of invoices without human intervention, across all customers, January–October 2026. The rest go to the finance team with the reason attached.

## Products

- [AI accounting agents for construction and manufacturing finance teams](https://procindex.com/ai-accounting-agents.md): AI agents for AP, AR, reconciliation, vendor inquiries, and month-end close that work inside your ERP, built for construction and manufacturing finance teams.
- [Built for businesses that run on jobs, plants, and routes](https://procindex.com/industries.md): ProcIndex AI accounting agents for construction and roofing, manufacturing (food, plastics, consumer products), and field and facility service companies.
- [AP automation built for construction accounting](https://procindex.com/construction.md): AI agents for construction AP: job-cost coding, 2-way and 3-way matching, pay app review, and lien waiver checks in NetSuite, Sage Intacct, or QuickBooks.
- [Three-way matching that keeps up with your plants](https://procindex.com/manufacturing.md): AI agents for manufacturing AP: 2-way and 3-way matching against POs and receipts, partial receipts, price variances, and freight, inside your ERP.
- [Accounting agents for field and facility service companies](https://procindex.com/field-services.md): AI accounting agents for commercial cleaning, window and solar panel cleaning, and other field service companies: supplier bills, invoicing, and collections.
- [AP agents that match, code, and route every invoice](https://procindex.com/accounts-payable-ai-agents.md): AP agents that capture invoices, run 2-way and 3-way matching, suggest GL coding, and route approvals into your ERP for construction and manufacturing teams.
- [Catch the wrong lien waiver before the check goes out](https://procindex.com/lien-waiver-agent.md): An AI agent that checks every lien waiver against the draw it covers: claimant, job, through date, amount, and form. Payments wait until the waiver is right.
- [Accounts receivable AI agents for faster cash collection](https://procindex.com/accounts-receivable-ai-agents.md): AR agents for invoicing, cash application, collections follow-up, and disputes, built for construction and manufacturing finance teams on their own ERP.
- [Reconciliation AI agents that keep finance current](https://procindex.com/reconciliation-ai-agents.md): Agents that match bank, GL, and intercompany activity, flag unexplained differences, and keep review evidence for construction and manufacturing teams.
- [A month-end close agent, built with controllers](https://procindex.com/month-end-close-ai-agents.md): A month-end close agent for construction and manufacturing controllers, in early access: close checklists, reconciliation roll-forwards, and accruals.

## Problems ProcIndex addresses

- **Invoice intake and rekeying.** Invoices, pay applications, credits, and statements arrive in different formats and inboxes.
- **Project and dimension coding.** Every invoice needs the right project, cost code, entity, and dimensions before it can post.
- **Invoice-to-PO mismatches.** Price, quantity, tax, and duplicate issues must be investigated line by line.
- **Progress billing reviews.** Pay applications must be checked against the PO, prior billing, and remaining commitment.
- **Approvals waiting on context.** Reviewers need the invoice, PO, variance details, and supporting documents before they can act.
- **Exceptions scattered across tools.** PO selections, corrections, and approval decisions get buried in email and spreadsheets.
- **Vendor status interruptions.** AP repeatedly stops processing to answer where an invoice stands and when it will be paid.
- **Collections follow-up.** Overdue accounts require consistent outreach, promise tracking, and timely escalation.

## How it works

1. **Connect your ERP.** Sync the vendors, purchase orders, projects, dimensions, and transaction data each workflow needs.
2. **Configure your controls.** Define matching rules, payable entities, variance tolerance, and approval paths.
3. **Process and review.** ProcIndex captures, matches, codes, and routes invoices; uncertain cases go to the shared work queue.
4. **Approve and post.** Approved invoices post to your ERP with the supporting workflow, decisions, and actions preserved in the audit trail.

## Questions

### How does ProcIndex work?

ProcIndex connects to your ERP as the system of record. Its agents read the vendors, purchase orders, projects, dimensions, and transactions each workflow needs, then move routine accounting work forward under your matching and approval policies.

### Does ProcIndex replace our accounting team?

No. ProcIndex handles repetitive capture, matching, coding, routing, follow-up, and reconciliation work. Your team keeps approvals, exceptions, sensitive conversations, and accounting judgment, with a work queue and audit trail behind every action.

### Can ProcIndex handle tough documents?

Yes. ProcIndex handles partial invoices against open PO lines, recognizes credit memos separately from standard invoices, reviews cumulative pay applications against commitments, and turns photographed field tickets into structured data for matching and coding.

### Can ProcIndex post without a human approving every invoice?

Only within the policies you configure. You can set approval paths, thresholds, amount bands by currency, and the conditions that require review. Anything outside policy lands in the work queue with the evidence attached.

### Which accounting workflows do the agents handle?

ProcIndex agents cover AP processing (including 2-way and 3-way matching and lien waiver checks on subcontractor payments), vendor invoice-status inquiries, AR collections, and account reconciliation. A month-end close agent is in early access. Each agent works within your permissions, approval paths, and escalation rules.

### Why is ProcIndex built for construction and manufacturing?

The workflows reflect the accounting details these teams deal with every day: project and cost-code dimensions, progress billing and pay applications, partial invoices, PO-line variances, distributed approvers, and high supplier volume.

### Do you only work with construction and manufacturing?

No. Those are our core, but customers also include roofing contractors, food and beverage producers, plastics and packaging manufacturers, consumer products and toy makers, and field service companies such as commercial window cleaning and solar panel cleaning. If your accounting is tied to jobs, plants, or service routes, it is likely a fit.

### Is ProcIndex secure enough for our financial data?

ProcIndex is SOC 2 Type II. ERP credentials are encrypted with key rotation, access is role-based, agents have an org-level kill switch, and every action is written to an append-only audit trail.

## Free tools

- [Early-payment discount calculator](https://procindex.com/tools/early-payment-discount-calculator): Turn terms like 2/10 net 30 into an annual rate, compare it with your cost of cash, and see the dollar result.
- [AP automation ROI calculator](https://procindex.com/tools/ap-roi-calculator): Estimate cash benefit, payback, and 12-month ROI, with freed staff time shown separately from cash.
- [Pay application and retainage calculator](https://procindex.com/tools/pay-application-calculator): Work out the current payment due, retainage held, and balance to finish on a progress billing.
- [DSO calculator](https://procindex.com/tools/dso-calculator): Calculate days sales outstanding, take out retainage, and split the rest into terms and late payment.
- [Bank reconciliation tool](https://procindex.com/tools/bank-reconciliation): Match bank and ledger CSV exports, review the unmatched items, and download a full report.
- [RFQ template generator](https://procindex.com/tools/rfq-template-generator): Fill in one form and download a request for quotation as PDF, Word, or CSV.

## More

- Guides on AP, AR, reconciliation, and close: https://procindex.com/llms-full.txt
- Comparison pages: https://procindex.com/best-ai-tools-for-accounting.md, https://procindex.com/best-ai-accounting-agents.md, https://procindex.com/ai-for-accounting.md, https://procindex.com/ai-accounting-agent-index-2026.md
- Security: https://procindex.com/security
- Book a demo: https://procindex.com/book-demo