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What's due on this pay application?

Check the summary math on a progress billing before it goes out or gets approved: retainage held, the current payment due, and the balance left to finish.

Contract and billing to date

The starting values are an illustrative job. Calculations run in your browser and nothing you enter is sent anywhere.

USD

From the signed subcontract or prime contract.

USD

Approved only. Use a negative number for net deducts.

USD

Total of the schedule of values, this period and all previous periods.

USD

Stored but not yet installed. Use 0 if none.

%

Check the contract; some reduce retainage after a milestone.

%

Often the same rate as completed work.

USD

Earned less retainage on the last approved application.

Results update as you type.

Current payment due

$85,050.00

$583,200.00 earned less retainage − $498,150.00 previously certified

Contract sum to date
$1,245,000.00
Completed and stored to date (52%)
$648,000.00
Retainage on completed work
$61,000.00
Retainage on stored materials
$3,800.00
Total retainage held
$64,800.00
Total earned less retainage
$583,200.00
Balance to finish
$597,000.00
Balance to finish, including retainage
$661,800.00

How the numbers work

The lines follow the summary page used on most US progress billing forms, such as AIA G702 and its equivalents.

Contract sum to date
Original contract sum + net approved change orders.
Retainage
Work completed × retainage % on work, plus stored materials × retainage % on stored materials, each rounded to the cent.
Total earned less retainage
Work completed + stored materials − total retainage.
Current payment due
Total earned less retainage − previous certificates for payment.
Balance to finish
Contract sum to date − completed and stored. “Including retainage” adds back the retainage still held.

The contract governs. Some contracts reduce retainage after a milestone, some states cap it, and some owners hold different rates by line. This checks the arithmetic; confirm the terms with the contract and, where needed, counsel.

Review a pay applicationCheck the schedule of values, stored materials, and change orders line by line. Track retainage to releaseHold, bill, and collect retainage without losing it in aging. Lien waivers by drawMatch each waiver to the payment it actually covers.

Common questions

What is “previous certificates for payment”?
The total earned less retainage on the last approved pay application. It is what has already been certified, whether or not it has been paid yet. Using cash received instead double-bills anything still in transit.
Is retainage taken on stored materials?
Often, but not always, and sometimes at a different rate. Read the contract. That is why the calculator has a separate rate for stored materials.
What if the amount due is negative?
Previous certificates exceed what is now earned net of retainage. That usually means an earlier period was overbilled, the schedule of values was reduced, or a deduct change order was approved. Resolve it with the project manager before submitting.